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Sample HTML Equipment Email

This is a pretty good template that you can use for sending out equipment list emails. Your company name, web addresses, etc. should be inserted proplerly.

You may want to change or verify the following items before sending out emails:

  • The logo is a koala. Substitute your logo or just remove....or you can use the koala royalty free.


  • You may want to verify the equipment links. If you use a standard LocPlus MLS website, the equipment links will work great! (As long as the machine is on your website) If you use alternatives, you may have to make some adjustments.


  • Both the equipment classification and the class description are included. This is redundant, but may be necessary if you don't have class descriptions entered for all of your equipment classifications. If you don't like the redundancy, the best solution is to enter class descriptions (if you haven't already) and then take out the ~~AV_MACLASS~~.


Feel free to enhance and change. If you want help with HTML, Koala Software (as well as others) offer assistence at a reasonable rate.



SAMPLE:

You can cut and past the following text to the appropriate fields. If you haven't already done an equipment email, make sure you read and understand the article "BROADCASTING AN EQUIPMENT LIST".

  • Insert in "TEXT OF LETTER OR DOCUMENT TO BE SENT TO CUSTOMER" (In "LETTER" tab) (Don't enter the Begin and end document lines):



---------------------- Begin document --------------------------
<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN">
<!--->
<!-- Designed by Koala Software / P.O. Box 5261 / Northville, MI  48167 -->
<!--             www.koalainc.com                                       -->
<!-- 09/11/03: mad / Initial email layout                               -->
<!-- 09/15/03: mad / updated                                            -->

<html>

<head>
<title>Weekly Equipment List</title>


<style>
@font-face {
   font-family: Wingdings;}

@page Section1 {size: 8.5in 11.0in; margin: .3in .3in .3in .3in; }
P.Norm {
   FONT-SIZE: 12pt; MARGIN: 0in 0in 0pt; FONT-FAMILY: "Times New Roman"
   }
LI.Norm {
   FONT-SIZE: 12pt; MARGIN: 0in 0in 0pt; FONT-FAMILY: "Times New Roman"
   }
DIV.Norm {
   FONT-SIZE: 12pt; MARGIN: 0in 0in 0pt; FONT-FAMILY: "Times New Roman"
   }


DIV.company {
	COLOR: blue; BACKGROUND-COLOR: lightgrey;
        FONT-FAMILY: "Times New Roman";
	FONT-SIZE: 28pt; FONT-WEIGHT: bold
	}
DIV.address {
        FONT-FAMILY: "Times New Roman";
	FONT-SIZE: 14pt; FONT-WEIGHT: none
	}
DIV.email {
        BACKGROUND-COLOR: lightgrey;
        FONT-FAMILY: "Times New Roman";
        FONT-SIZE: 9pt; FONT-WEIGHT: none
	}


A:link {
   COLOR: blue; TEXT-DECORATION: underline
   }
SPAN.Hlink {
   COLOR: blue; TEXT-DECORATION: underline
   }
A:visited {
   COLOR: purple; TEXT-DECORATION: underline
   }
SPAN.HlinkFollowed {
   COLOR: purple; TEXT-DECORATION: underline
   }
P {
   FONT-SIZE: 12pt; MARGIN-LEFT: 0in; MARGIN-RIGHT: 0in; FONT-FAMILY: "Times New Roman"
   }
DIV.Section1 {
   page: Section1
   }
OL {
   MARGIN-BOTTOM: 0in
   }
UL {
   MARGIN-BOTTOM: 0in
   }
   </style>

</head>

<body bgcolor=lightgrey leftmargin=0 topmargin=0 marginheight=0 marginwidth=0>


<table border=0 width=750 bgcolor=lightgrey cellpadding=4>
   <tr>
      <td width=150 align=center valign=center>
         <img alt="Our logo" src="http://www.koalainc.com/koala.gif" width=150>
         </td>
      <td width=525 align=center valign=center>
         <div class=company align=center>
            <a 
            href="http://~~SYS_CLIENT_WEBSITE~~/">~~SYS_CLIENT_NAME~~</a><br>
            </div>
         <div class=address align=center>
            ~~SYS_CLIENT_ADDR1~~<br>
            ~~SYS_CLIENT_CSZ~~<br><br>
            Phone: ~~SYS_CLIENT_PHONE~~    <>
                  Fax ~~SYS_CLIENT_FAX~~<br>
            </div>
         <div class=email align=center>
            Website: <a href="http://~~SYS_CLIENT_WEBSITE~~/">
            http://~~SYS_CLIENT_WEBSITE~~</a><br>
            Email: <a href="mailto:~~SYS_CLIENT_EMAIL~~">
            ~~SYS_CLIENT_EMAIL~~</a><br>
            </div><p></td>
      <td width=75 align=center>
         </td>
      </tr>
   </table>

<table border=0 width=750 bgcolor=lightgrey cellpadding=4>
   <tr>
      <td width=750 align=left valign=top>
         To: ~~CN_FIRST~~ ~~CN_LAST~~     Company: ~~CP_NAME~~<br><br><br>
         Clik on website name to visit our website
             -    
         Click on our email address to contact us<br>

         <p><b><u>
         <font face="Times New Roman" color=maroon size=4>
         <span style="FONT-WEIGHT: bold; FONT-SIZE: 12.5pt; COLOR: maroon">
            OUR WEEKLY MACHINERY LISTINGS (AVAILABLE & WANTED)
            </span></font></u></b></p>
         <p><i>
         <font face="Times New Roman" size=4>
         <span style="FONT-SIZE: 13.5pt; FONT-STYLE: italic">
            We have a large inventory of quality used machinery available for
            immediate purchase!   
            This is a list of only some equipment, so if you have any needs not listed below,
            <a 
            href="mailto:~~SYS_CLIENT_EMAIL~~?subject=Used equipment request">email us</a>
             .
            </span></font></i></p>
         </td>
      </tr>
   </table>


<table border=0 width=750 bgcolor=lightgrey cellpadding=4>
   <tr>
      <td width=40></td>
      <td width=670><div align=left>

      <p><b><u>
      <font face="Times New Roman" size=2>
      <span style="FONT-WEIGHT: bold; FONT-SIZE: 11pt">
         HOT EQUIPMENT SPECIALS NOW AVAILABLE:
         </span></font></u></b></p>
      <ul type=disc>



~~EQUIPMENT_LIST~~



         </ul>
      <td width=40></td>
      </tr>
   </table>



<table border=0 width=750 bgcolor=lightgrey cellpadding=0>
   <tr>
      <td width=20></td>
      <td width=710>
         <p><i><center>
         <font face="Times New Roman" size=2>
         <span style="FONT-SIZE: 11pt; FONT-STYLE: italic">
            <br><br>
            If you do not want to recieve these mailings
            <a
            href="mailto:~~SYS_CLIENT_EMAIL~~?subject=Remove From Weekly Updates List">
            click here.</A>
            </span>
            </font>
            </center></i></p>
         <br>
         </td>
      <td width=20></td>
   </tr>
</tbody>
</table>


</body>
</html>
----------------------- End document ---------------------------
  • Make sure that the HTML checkbox is checked on the same page ("LETTER" tab)


  • On the "MERGE LIST" tab copy (cut and paste) the following test. Put it in the box labeled "TEXT FORMAT OF AN EQUIPMENT LINE" (Don't enter the Begin and end document lines):



---------------------- Begin document --------------------------

      <li class=Norm>
         <b>
         <font face="Times New Roman" size=2>
         <span style="FONT-WEIGHT: bold; FONT-SIZE: 11pt">
            <a title="Click Here to View This Machine on our Website!"
               href="http://~~SYS_CLIENT_WEBSITE~~/equipment/~~AV_CODE~~.html">
               ~~AV_REFCODE~~</a>
            </span>
            </font>
            </b>
         <font size=2>
         <span style="FONT-SIZE: 11pt">
            :  
            <b>~~AV_MACLASS~~ ~~CL_DESC~~</b>
            <ul>
               ~~AV_DESCAD~~ 
               (<a href="mailto:~~SYS_CLIENT_EMAIL~~?subject=~~AV_REFCODE~~: ~~AV_DESCSH~~">
               Send me info</a>)<br><br>
               </ul> 
            </span>
            </font>
         </li>
 
----------------------- End document ---------------------------